Guides / Rosters and timesheets
Rosters and timesheets
Building rosters and collecting hours. Typical: about 3 hours a person a week. AI could take roughly 40% (illustrative).
5 steps
- 1
Move rosters out of spreadsheets into a rostering app.
- 2
Let staff clock in on their phone.
- 3
Approve timesheets in one weekly batch.
- 4
Send approved hours to payroll.
- 5
Have a qualified person check pay rules. We do not give pay advice.
🧰 Tools that can do this
Deputy, Connecteam, Xero or QuickBooks payroll, MYOB in Australia.
🆓 Do it free
Odoo or ERPNext HR. See free tools and StackSwitcher for switching guides.
🔒 Keep it safe
Do not paste personal, staff or client details into public AI tools. A person checks the output before it counts.
🆓 Option 1: Do it free
Open source tools you can run yourself, no licence fees. You will need someone handy to set them up and keep them updated.
- Odoo Community: run the whole business: stock, crm, hr.
- ERPNext: open source business system.
📦 Option 2: Get the click by click pack
Plain guides and prompts in a ZIP. Pay once, no subscription. It is a set of guides, not software. This job (Rosters and timesheets) has its own click by click setup in the Full pack.
Last checked 4 Nov 2026. Menus change, so check the tool's own help pages.