Guides / Onboarding and training docs
Onboarding and training docs
Writing how to guides for new starters. Typical: about 1 hours a person a week. AI could take roughly 50% (illustrative).
5 steps
- 1
Record a person doing the task once (screen recording).
- 2
Ask AI to turn the transcript into steps.
- 3
Add screenshots.
- 4
Have the expert check it.
- 5
Keep all guides in one shared place.
🧰 Tools that can do this
Word or Docs with Copilot or Gemini, SharePoint or Google Sites.
🆓 Do it free
Whisper plus AnythingLLM. See free tools and StackSwitcher for switching guides.
🔒 Keep it safe
Do not paste personal, staff or client details into public AI tools. A person checks the output before it counts.
🆓 Option 1: Do it free
Open source tools you can run yourself, no licence fees. You will need someone handy to set them up and keep them updated.
- Whisper: turn recordings into text.
- AnythingLLM: chat with your own documents privately.
📦 Option 2: Get the click by click pack
Plain guides and prompts in a ZIP. Pay once, no subscription. It is a set of guides, not software. This job (Onboarding and training docs) has its own click by click setup in the Full pack.
Last checked 4 Nov 2026. Menus change, so check the tool's own help pages.