Guides / Supplier bills and payables
Supplier bills and payables
Entering supplier bills and lining up payments. Typical: about 3 hours a person a week. AI could take roughly 40% (illustrative).
5 steps
- 1
Give suppliers one bills email address and nothing else.
- 2
Let your accounting tool read each bill into a draft.
- 3
Check new suppliers and changed bank details by phone, every time.
- 4
Approve bills and build the payment run once a week.
- 5
A person releases the payment in the bank.
🧰 Tools that can do this
Bill capture in Xero, QuickBooks or MYOB, your bank's batch payments.
🆓 Do it free
Invoice Ninja or Odoo accounting. See free tools and StackSwitcher for switching guides.
🔒 Keep it safe
Do not paste personal, staff or client details into public AI tools. A person checks the output before it counts.
🆓 Option 1: Do it free
Open source tools you can run yourself, no licence fees. You will need someone handy to set them up and keep them updated.
- Invoice Ninja: quotes, invoices and reminders.
- Odoo Community: run the whole business: stock, crm, hr.
📦 Option 2: Get the click by click pack
Plain guides and prompts in a ZIP. Pay once, no subscription. It is a set of guides, not software. The packs cover the 18 most common boring office jobs. This one does not have its own section in the pack yet.
Last checked 4 Nov 2026. Menus change, so check the tool's own help pages.