Guides / Meeting notes
Meeting notes
Writing up minutes and action items. Typical: about 2 hours a person a week. AI could take roughly 60% (illustrative).
5 steps
- 1
Tell everyone the meeting is being transcribed, every time.
- 2
Turn on transcription in Teams or Meet.
- 3
Ask AI for decisions, action items and owners.
- 4
The meeting owner checks it and sends it out.
- 5
Delete transcripts you no longer need.
🧰 Tools that can do this
Teams or Google Meet transcripts with Copilot or Gemini.
🆓 Do it free
Whisper for transcription, AnythingLLM for summaries. See free tools and StackSwitcher for switching guides.
🔒 Keep it safe
Do not paste personal, staff or client details into public AI tools. A person checks the output before it counts.
🆓 Option 1: Do it free
Open source tools you can run yourself, no licence fees. You will need someone handy to set them up and keep them updated.
- Whisper: turn recordings into text.
- AnythingLLM: chat with your own documents privately.
📦 Option 2: Get the click by click pack
Plain guides and prompts in a ZIP. Pay once, no subscription. It is a set of guides, not software. This job (Meeting notes) has its own click by click setup in both Starter and Full.
Last checked 4 Nov 2026. Menus change, so check the tool's own help pages.